 Infrastructure
Facility Level Security –Each person is issued an identification card that is inspected and logged by a security officer prior to entry into the premises. Employee entry is monitored through a biometric and password protected system. A second check is also confirmed per unit to permit access to the actual production area. Visitors are required to sign a HIPAA confidentiality form and surrender their ID prior to entry.
Equipment Security – All computers and servers are password protected on a per user basis. Passwords are changed on a monthly basis. Other devices capable of communicating and storing data such as external hard drives, flash cards, cameras, etc. are strictly prohibited from entering the premises unless authorized by our by the senior security officer.
Data Transfer Security – We utilize HIPAA compliant transcription applications normally provided by the client; which allows us to directly transcribe on the client server. This insures that no client data is left within our network.
For systems that save the client information on our workstations and servers, it is part of our policy to purge all data within our network on a weekly basis
No email is used to transfer client data.
Sample Pictures
Our utmost priority is to ensure the privacy and confidentiality of each client. For a complete overview of the company's Security policies and procedures, email us at info@itoutsourceinc.com. |
Security
Security Infrastructure 
Right to Privacy
Right to Monitor, Audit, Read
Training and Authorization Required
User's Acknowledgement Required
Access
Dictation and Dictation Playback
Shipping of Dictation
Log-off Required
Electronic Transmission of Transcribed Data
Storage and Deletion of Dictation on Voice File
Authentication of Report
Release of Patient Data
Enforcement
User Understandings